There has never been a more exciting time to join IHMA

Help us support the discovery of new antimicrobials that matter. Joining IHMA is joining the future of medication that can make differences in people’s lives and wellbeing.

IHMA is one of the world’s most dynamic contract research organizations, specializing in the field of anti-infectives. We serve the pharmaceutical, diagnostic, and biotech industries. IHMA depends on its talented professionals to provide exceptional customized products and services to clients engaged in the fight against infectious disease.

We are dedicated to providing an enriched and inspiring culture for all of our employees, who together help us best serve our clients’ needs. While our company has evolved in the 25 years since our founding, we remain driven by our commitment to science and technology and are focused on bringing out the best in people. We attract the most talented professionals in the field and empower them to do their best work to support our clients and the global community at large.

Current Openings

Quality Assurance Manager

Responsible for ensuring that products and services of IHMA and its affiliates meet established standards of quality, are consistent, and meet both external and internal requirements. This includes compliance with legal and regulatory agencies and other accrediting or regulatory groups. This position is also responsible for ensuring the Company operates using GCLP and meets or exceeds client expectations.

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Specific Duties:
1. Conduct internal departmental audits and safety audits
2. Conduct external audits as required by applicable regulatory standards and maintain appropriate records
3. Draft, review, implement, and follow-up on corrective actions for all audit observations
4. Review and respond to all audit summary reports
5. Assist in training, troubleshooting, implementation and follow-up for all users in Converge Point or other document storage/management software
6. Administrative user for Converge Point or other document storage/management software
7. Overall responsibility for Corrective Action/Preventative Action program
8. Conduct New Hire Safety Training and Annual Employee Training
9. Responsible for reviewing and filing documentation
10. Responsible for company-wide quality process improvement
11. Manage employee(s) assigned to Quality Assurance department
12. Recommend quality improvements and suggestions
13. Must be able to work with different departments and individuals and help establish reasonable processes and programs to ensure compliance with all industry regulations and standards.
14. Write, review, edit and implement all version-controlled documents
15. Other duties and tasks that may be assigned on an as-needed basis

Background Requirements:
1. Bachelor’s degree required
2. Three to five years of experience in a quality assurance function, with preference in healthcare desired
3. Management experience preferred
4. Quality inspection, auditing and testing experience
5. Experience with implementation of corrective action programs
6. Industry-specific experience required
7. Strong computer skills including Microsoft Office and databases
8. Knowledge of tools, concepts and methodologies of QA
9. Knowledge of relevant regulatory requirements
10. Certifications that may include: American Society of Quality (ASQ), Certified Quality Auditor, Quality Improvement Associate, or Certified Six Sigma Green Belt
11. Good verbal and written communication skills
12. Problem analysis and problem-solving skills
13. Ability to plan and organize
14. Good judgment and decision-making skills

Global Business Development Associate

The Global Business Development Associate is responsible for:
• Working with other members of the team to develop and implement standard processes and documents needed to support all aspects of business development.
• Developing of proposals, proposal budgets, and any other responses to proposal requests.
• Collaborating with other members of the business development team to support and enhance client communications and interactions.
• Collaborating as needed with Business Development to ensure full study compliance and documentation of changes to current contracts.

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Specific Duties:
1. Help develop and maintain all business development tools and processes including, but not necessarily limited to:
a. Proposal templates for all lines of business, including SOPs that support proposals.
b. Nomenclature and filing processes for all business development documents, including SOPs that are needed to support these documents.
c. Pricing development and listing of new and/or existing items, tasks, and services for price list.
d. Regular review of price list items, tasks, and services (including their costs) with the appropriate personnel to ensure:
i. Descriptions are accurate and costs encompass all necessary components.
ii. Costs to client are fair and competitive.
e. Business development dashboards
2. Work with other members of the Business Development team and pertinent personnel to optimize IHMA’s chances of receiving RFPs.
3. Work with other members of the Business Development team and pertinent personnel to ensure responses (i.e. proposals) to RFPs are accomplished in an accurate and timely manner.
4. Communicate closely with IHMA operations teams (e.g. laboratory, project management, IT, etc.) to help ensure client expectations are being met on a project by project basis.
5. Attend client calls, meetings and conferences as needed to support IHMA scientific and client-based business development initiatives.

Background Requirements:
1. Bachelor degree required
2. Science background, preferably with experience in clinical microbiology and anti-infective drug development
3. Strong written and oral communication skills
4. Highly competent in Microsoft Office (Word, Excel, PowerPoint)

Accounting Specialist

The Accounting Specialist is responsible for daily accounts payable activities, account reconciliations, master vendor pricing list, fixed asset accounting, sales/use tax, and backup support to the office administrator. This position will report directly to the Controller.

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Specific Duties:
1. Routes vendor bills internally for approval and enters credits and bills for payment, ensuring the memo field includes appropriate information for long term reference and the correct chart of accounts and project codes are being used
2. Prepares and processes payments (checks, ACHs, wires) accurately and on time
3. Responsible for all filing related to Accounts Payable
4. Facilitates and processes expense reports
5. Balances bank accounts daily and performs account reconciliations
6. High level of professional interaction with vendors and employees on an ongoing basis
7. Processes timely and cost-effective vendor renewals, such as office applications and Docusign
8. Tracks, records and reconciles monthly Credit Card statements
9. Monitors and maintains master vendor pricing list for site and laboratory material costs
10. Prepares form 1099s
11. Prepares sales/use tax returns
12. Records and maintains fixed assets and performs related account reconciliations
13. Responsible for fixed asset tag system
14. Drafts Standard Operating Procedures
15. Prepares accounting reports, as needed and/or requested
16. Maintains and improves internal accounting processes
17. Provides backup support to the Office Administrator
18. Assists with various tasks, as requested

Background Requirements:
Bachelor’s Degree in Accounting (or close to completion)
1-3 years of experience administrating day-to-day processes and accounting data
Proficiency in MS Office programs (Word and Excel)
Proficiency in Accounting systems (QuickBooks preferred)
High sense of urgency in meeting deadlines
Meticulous attention to detail
High level of interpersonal and communication skills

Clinical Team Leader

The Clinical Team Leader is responsible for overseeing the management of all clinically based projects to ensure that they are implemented, conducted and finished in a timely and accurate manner according to the client’s expectations. The Clinical Team Leader will be involved in the design of the study and work closely with the client and appropriate IHMA operations personnel to ensure all study needs are accounted and met. The Clinical Team Leader will be required to facilitate all final decisions concerning all aspects of a study. The Clinical Team Leader will supervise all Project Managers, Associate Project Managers and Assistant Project Managers. They will assign all studies to a Project Manager and will work with the Project Manager to develop and implement the methods needed to manage and complete the study. They will work with other appropriate operational departments and groups to ensure each component of a study is completed to the client’s satisfaction. The Clinical Team Leader must maintain a close working relationship with clients, investigators and other individuals or groups associated with studies under their direction.

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Specific Duties:
1. Collaborate with other operational leaders to direct and deploy the development of all tools, processes, and documents required to manage studies most effectively.
2. Ensure all project team members are familiar with the tools, processes and documents ensuring they are being used appropriately by team members in their project management roles.
3. When required work with appropriate Directors, Managers and Scientific experts to triage Request for Proposal (RFP) documents and determine what is required to develop a project.
4. Oversees the work of Project Managers and project teams.
5. Performs Performance Reviews for all Project Managers, Associate Project Managers and Assistant Project Managers.
6. Assign Project Managers, Associate Project Managers and Assistant Project Managers responsibilities for new studies and review study parameters with them prior to implementation.
7. Directs, supervises, and governs all Clinical Projects.
8. Assist Project Managers in developing appropriate resources needs, writing study protocol and procedure, and determining report forms.
9. Reviews proposals to determine costs, timeline, funding, staffing requirements and goals.
10. Manage projects.
11. Communicate with clients, vendors and investigator sites regarding issues or problems that may occur throughout the study.
12. Assist Project Managers in writing client, investigator and internal reports.
13. Meet with clients (travel may be required).
14. Attend and participate in scientific congresses.

Background Requirements:
1. Satisfactory completion of secondary and higher education with certificates of completion from an accredited institution.
2. Possess a minimum of a Bachelor’s degree. Additional education and training is preferred.
3. Requires at least 10 years of project management experience, preferably in a health care environment.
4. A science background is preferred.
5. Strong management experience.
6. Above average computer skills are required. Knowledge of MicroSoft products, including Project is preferred.
7. Excellent written and verbal communication skills.
8. Must be very organized and able to work independently.
9. Ability to deal with investigators, government officials, and regulatory authorities in countries where English is not the primary language.
10. Demonstrate ability in setting and meeting project goals.
11. Familiar with a variety of the field's concepts, practices, and procedures.

Assistant Project Manager

The Assistant Project Manager is responsible for performing clerical and administrative duties in an office setting. Assists all Project Managers by sorting mail, filing, preparing binders, printing, coordinating all aspects of the construction of binders, and restocking supplies. They will work with and support appropriate departments and groups to ensure each component of a study is completed to the client’s satisfaction.

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Specific Duties:
1. Assist in filing duties.
2. Answer incoming phone calls as a second backup, and additionally during vacation/PTO of receptionist and primary backup.
3. Perform basic bookkeeping duties.
4. Help organize department activities.
5. Operate office machines, such as photocopiers, scanners, facsimile machines, voice mail systems and personal computers.
6. Identify and troubleshoot malfunctioning office equipment, such as photocopiers, scanners and facsimile machines.
7. Restock supplies in workroom and refill copy machines as required.
8. Responsible for mass mailings through use of mail-merge.
9. Preparing and constructing project binders.
10. Communication with sites on tracking of outgoing shipments with required information.
11. Perform data entry.
12. Other duties and tasks that may be assigned on an as-needed basis.

Background Requirements:
1. Satisfactory completion of high school education with certificates of completion.
2. Average computer skills are required.
3. Good written and verbal communication skills.
4. Must be very organized and able to work independently.
5. Must be able to work effectively with a team.

Laboratory Aide

Laboratory Aide will perform duties that will assist microbiologists in completing daily tasks.

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Specific Duties:
1. Laboratory prep (e.g. check and fill racks of tubes; check and maintain reagents)
2. Check media supplies
3. Pull isolates from freezers and/or put away
4. Unpack shipments/put supplies away
5. Process paperwork
6. Freeze isolates/update freezer log
7. Subculture bacteria
8. Assist in preparation of antimicrobial susceptibility panels
9. Assist in automated DNA extraction
10. Other duties as assigned

Background Requirements:
1. Minimum of High School degree; some college preferred
2. Must have an interest in science
3. Must be able to work accurately with minimal supervision

Microbiologist I

This position will include testing for all phase II, III, and IV clinical microbiology studies, evaluation of new compounds, and global surveillance studies. IHMA and its affiliates specialize in infectious disease microbiology and offer the most comprehensive services available to companies developing and marketing antimicrobial agents. These responsibilities include testing for all phase II, III, IV clinical microbiology studies, evaluation of new compounds and global surveillance studies. This is a full-time position with minimal weekend coverage. IHMA offers health insurance and paid time off for vacation and holidays. This is an opportunity to grow and work in a diverse environment where creativity and initiative are fostered.

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Specific Duties:
1. Identify organisms (aerobes and anaerobes) to genus and species by colony morphology and biochemical testing
2. Perform antimicrobial susceptibility testing methods such as broth microdilution panels, E-test, disk diffusion, and agar dilution. Perform accurate and precise testing according to established procedures in microbiology
3. Report results legibly or by computer conforming to procedures
4. Perform necessary quality control procedures, properly evaluate control data, and implement and document corrective action as needed
5. Write up study results as required by contracts with clients
6. Experience in Microsoft Word, Excel, and Access is a great plus
7. Operate, calibrate, maintain, and troubleshoot instrumentation and equipment used in performance of job duties
8. Organize work according to laboratory priorities and completing assigned responsibilities with little supervision
9. Assist other department employees as necessary

Background Requirements:
1. Bachelor’s degree
2. Experience in a clinical microbiology laboratory or MT(ASCP) preferred

Microbiologist II

IHMA is looking for an experienced clinical microbiologist for our medium-sized research laboratory in Schaumburg, IL. IHMA and its affiliates specialize in infectious disease microbiology and offer the most comprehensive services available to companies developing and marketing antimicrobial agents. These responsibilities include testing for all phase II, III, IV clinical microbiology studies, evaluation of new compounds and global surveillance studies. This is a full-time position with minimal weekend coverage. IHMA offers health insurance and paid time off for vacation and holidays. This is an opportunity to grow and work in a diverse environment where creativity and initiative are fostered.

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Specific Duties:
1. Identify organisms (aerobes and anaerobes) to genus and species by colony morphology and biochemical testing
2. Perform antimicrobial susceptibility testing methods such as broth microdilution panels, E-test, disk diffusion, and agar dilution. Perform accurate and precise testing according to established procedures in microbiology
3. Report results legibly or by computer, conforming to procedures
4. Perform necessary quality control procedures, properly evaluate control data, and implement and document corrective action as needed
5. Write up study results as required by contracts with clients
6. Experience in Microsoft Word, Excel, and Access is a great plus
7. Operate, calibrate, maintain, and troubleshoot instrumentation and equipment used in performance of job duties
8. Organize work according to laboratory priorities and completing assigned responsibilities with little supervision
9. Assist other department employees as necessary

Background Requirements:
1. Bachelor’s degree, Master’s degree preferred
2. Experience in a clinical microbiology laboratory, MT(ASCP) or equivalent a plus